Take Advantage of Temp Vouchers in Dynamics 365 Finance and Operations

Is there a temp voucher in your future? While by no means a new feature, it is one that I use regularly.  Let’s talk about using temporary voucher numbers in Dynamics 365 for Finance and Operations!

As an entry is created in a journal, a voucher number is assigned according to the designated number sequence for that journal. Sometimes it is advantageous to use a temporary value when vouchering a transaction to avoid a collision in numbering formats.

Microsoft Dynamics 365 for Finance and Operations supports a configuration that generates a temporary voucher number that is updated at the time of posting with the designated number sequence. This setting may reduce the likelihood that the following error message is encountered: “Voucher XXX is already used as of date XXX.”

To take advantage of temp vouchers, follow these steps:

1. Navigate to General ledger/Ledger setup/General ledger parameters

2. Open the Number sequences tab

3. Locate the Reference section for Temporary voucher number

•  Make sure that there is a number sequence assigned for this reference
•  Validate that the assigned number sequence is large enough to support anticipated transaction volumes

4. Navigate to General ledger/Journal setup/Journal names

5. Locate the journal to be updated OR if creating a new journal

• In the Voucher number section, the setting for “Number allocation at posting” set to YES as shown in Figure 2.

Following our setup for Customer payment journal as an example:

Testing should indicate the voucher values as defined from series Gene_25 prior to posting the journal and the voucher values as defined from series AR_Pay after posting the journal.

As always, please test any changes to the configuration in an environment designated for testing before implementing in a live production environment.

If you have questions or need any assistance, please reach out to the team at Stoneridge Software.