How to Create a Vendor Payment Proposal in Dynamics 365 Finance and Operations

By Norma Meilicke | January 4, 2023

In this blog post, I am going to walk you through creating a Vendor payment proposal in Dynamics 365 Finance and Operations.

Ensuring your Vendor payments are in order is essential in keeping track of the money you pay to your vendors and what that money is going towards.

In this example, we will create a proposal for a check run using Contoso Data in the USMF company. As you can see in the picture below, there are many open invoices that need to be paid.Vendor Payment Proposal in Dynamics 365 Finance and Operations

A Step-by-Step Guide on Creating a Vendor Payment Proposal in Dynamics 365 Finance and Operations

Getting this done is quite simple! All you have to do is follow these five steps:

1 - From your Vendor payment journal screen, select “New” and enter the name and description.

Vendor Payment Proposal in Dynamics 365 Finance and Operations - Information

In this example, we are calling it VendPay and entering the Description as “Vendor Pay check run.”

2 – Click on “Lines” in your top navigation ribbon to view and bring in all the invoices that are ready to be paid by check in U.S. Dollars.

Vendor Payment Proposal in Dynamics 365 Finance and Operations - Lines

Once in there, click on “Payment proposal” to create a new vendor payment proposal.

Vendor Payment Proposal in Dynamics 365 Finance and Operations - Create payment proposal

On the next screen, you will set the parameters you want your record search to be based on. These include:

  • Due date
  • Minimum payment date
  • From date
  • Amount Limit
  • To Date

Vendor Payment Proposal in Dynamics 365 Finance and Operations - Vendor payment information

Note: If you want the system to present payment proposal records so you can view them before bringing them back into the vendor payment, ensure the toggle button under “Create payments without invoices” is set to “No.”

3 – Click on “Filter” under “Records to include” and specify what you need to include.

Vendor Payment Proposal in Dynamics 365 Finance and Operations - Filter

Vendor Payment Proposal in Dynamics 365 Finance and Operations - FiltersIn this example, we are specifying records we will pay by check in USD currency.

Once you are done filtering return to the previous screen and finish inputting the information needed to create the payment proposal. For this example we won’t worry about Centralized Payments. That will come in handy if you have a legal entity in another country (Canada, for example) that does not have an accounts payable department and you need to pay their vendors for them.

PHOTO 7 CENTRALIZED PAYMENTS AND DELETE NEGATIVE

Ensure you delete any records that end up with the vendor owing you money. You can do this by setting the toggle button under “Delete negative payments” to “Yes”.

4 – Click “OK” and review your list of transactions in the Vendor payment proposal.

Vendor Payment Proposal in Dynamics 365 Finance and Operations - View transactions

This is where you can then view the records, change them, or remove them. For example, let’s say you don’t want to pay an invoice because accounting to you to hold off. You can remove it from that specific proposal. It won’t delete the invoice from your system, it will just remove it from the payment run.

5 – Once you are happy with everything, click on “Create Payments.

Vendor Payment Proposal in Dynamics 365 Finance and Operations - Create Payments

The system will summarize everything for each vendor and only put out one record per vendor.

You can track invoices that each check is paying and view specific lists by clicking on “View marked transactions.” Additionally, you can also remove items from this view if you missed them in the previous view.

Vendor Payment Proposal in Dynamics 365 Finance and Operations - View Marked Transactions

Questions?

Please reach out to us! We have a team of experts who can help you with this and answer your Dynamics 365 Finance and Operations questions.

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