How to Create Secure Passwords and Use a Password Manager

By Michael Tweiten | January 12, 2018

How to create secure passwords and use a password manager

Many people would agree that the most frustrating thing about passwords is trying to remember them. Aside from that, we’re also supposed to make them unique to each website. Most people reading this have probably heard that a strong password is eight or more characters long, includes special characters, includes numbers, has capital and lowercase letters, and is unique to that website. These are all great recommendations that should be followed when creating a password. But how does someone remember all those passwords?

Create and Use Password Manager

By 2020, it’s estimated that the average person will have over 200 different logins for various online accounts. So, how can we remember over 200 usernames and passwords, while also making them unique and strong? The answer is actually very simple, use a password manager. Here’s an overview of how to create secure passwords and use a password manager.

What’s a Password Manager?

A password manager is an application or browser extension that stores all your usernames and passwords in one area. In order to unlock these usernames and passwords, you only need to remember one “master password”. Of course, the first question many ask is; What if someone gets my master password and is able to log into my password manager? That’s a risk, but a very small one.

Most password managers offered two-factor authentication, meaning you would need to use another device or piece of software to verify that it’s, in fact, you trying to log in. This could be something as simple as an eight-digit code that’s sent via text message to your phone or email, or even something like a fingerprint scanner to confirm it’s you attempting to log in. Many password managers also allow you to block login attempts from certain countries and even states. They can often recognize if a device is attempting to log into your account that has never logged in before and alert, block, or require additional information in order to log into a new device. So, in the very rare chance that someone did happen to get your master password, there’s still a very small chance that they would actually be able to get into your account.

There are many password managers available, so finding one that meets your needs will not be difficult. LastPass, 1Password, Dashlane, and Keeper are a few examples of password managers. Research some password managers and pick one that you think will meet your needs. In this blog, I will focus on setting up an account with the Keeper password manager and list some of its features.

Getting Started with Keeper

To get started with Keeper, you will first need to create an account. You can do this by navigating to and then clicking “Sign Up”. You could also download their mobile app on iOS, Android, Windows Phone, or Blackberry, or even download the Desktop app on Windows, macOS, or Linux, and sign up for an account that way.

Create your Keeper account page.

Creating Strong Passwords and Security Answers

The picture above is probably similar to what you’ve seen before when signing up for an account on various websites. When signing up for Keeper, you need to enter the basics; email address, password, security questions, all standard parameters when creating an account. However, I would challenge you to make this password different from what you normally do. Try to make it as long as possible. Something like a sentence would be a great way to remember the password while also making it strong. For example, you could have a password like PasswordManagersAreAGreatWayToStaySecure!@#123. That password is almost 50 characters long, has capital letters, numbers, and special characters. In my opinion, it’s an easy password to remember and is incredibly secure.

Next, we’ll need to create a security question and answer. This is another thing that people often don’t do correctly. A security answer should not actually answer the question being asked. For example, if the security question is “What was the brand of your first car?” your answer should not be what brand your first car was (ex. Honda). Instead, a good way to make your accounts secure is to create a security answer that has nothing to do with the question.

An example I remember finding is, “What city were you born in”? and the answer was “Waff3ls42”. Now don’t quote me on this, but I don’t know any city that’s called Waff3ls42. However, this answer is incredibly secure because it does not actually answer the question, and it has the characteristics of a strong password (capital letter, numbers, etc.). This particular person liked eating waffles for breakfast and included some of their favorite numbers, so it was easy for them to remember this answer. This answer even went a step further and replaced the letter “e” with a “3”. This is a good step to take if you’re willing. Replacing numbers with letters is a very good way to keep passwords and security answers secure. Below is a list of common letters to replace with numbers. All these are steps you should take when creating your security answer for your password manager account and even other accounts like your bank account, social media accounts, etc.
Common letters to replace numbers in a password.

The Vault

After you pick a password manager and create an account, you will want to navigate to the “vault”, AKA the place that stores all your username and passwords. This is where you can add, edit, delete, and even share your usernames and passwords. Many password managers call this area the “vault.” For Keeper users, you can navigate to the vault by going here and logging in. I would encourage people to spend some time in here. Organize your vault, create folders if you’d like, ensure that the login usernames are correct, etc.

Additional Keeper Features

In the essence of time, I won’t be going over every feature that Keeper offers, I would encourage you to check out their website for all the features they offer. They also have business packages available if you’re in the market for your company to use password managers.

Again, there are many password managers to pick from, so don’t view Keeper as your only option. But, it is a great password manager. Some of my favorite features Keeper offers are: the ability to automatically generate secure passwords when signing up for new accounts, the ability to share usernames and passwords with colleagues, friends, and family, the ability to “auto-fill” login information on web pages with “KeeperFill”, and even having the option to download their mobile app to have all your usernames and logins on your personal phone.

To wrap everything up, use a password manager. It can be a time-consuming process to set up, but once done, you will thank yourself. It’s often more secure than how people treat passwords currently, it’s easier to remember one long and secure password compared to attempting to remember many, and it can save you time in the long run. However, if this blog hasn’t convinced you that password managers are a good thing, I would still recommend using some tips in this blog to make secure passwords and security answers for all your online accounts.

Related Posts

Recommended Reading:

5.27.22 Dynamics GP

How to Run Drop Ship Sales in Dynamics GP

Need to Invoice the Customer before you get the invoice from the vendor? This The freight forwarder has contacted you […]

Read the Article

New Features in Dynamics 365 Business Central 2022 Wave 1 Release – Protecting G/L Accounts From Being Deleted

There are a lot of exciting New Features in Dynamics 365 Business Central 2022 Wave 1 Release to get excited […]

Read the Article
5.25.22 Financials

Rounding Numbers in Power Automate

  If you’ve ever tried to round numbers in Power Automate, you have probably already run into the issue there […]

Read the Article

Manage U.S. Use Tax on Purchase Orders in Dynamics 365 Finance and Operations

  Managing sales tax requirements on your business purchase can be complicated, but Dynamics 365 Finance and Operations can help […]

Read the Article
5.19.22 Dynamics CRM

How to Write a Great Support Ticket in the Stoneridge Support Portal

Submitting a support ticket through the Stoneridge Support Portal is a quick and effective way to get assistance for any […]

Read the Article

Managing Your Business Through Uncertain Times Using Dynamics 365 Finance and Operations

  Dynamics 365 Finance and Operations (F&O) can help you make informed decisions on how to move your business forward. […]

Read the Article
5.13.22 Power Platform

Using Power BI Object Level Security

  The following article will demonstrate how to use Power BI Object Level Security to disable column data based on […]

Read the Article
5.12.22 Dynamics CRM

How to Use the Stoneridge Support Portal

Stoneridge Software’s support portal is an intuitive and useful function that makes it easy for you to access resources to […]

Read the Article
5.6.22 Dynamics GP

Dynamics GP Transaction Removal: Purchase Orders

  Are you having performance issues with Purchase Orders?  Do you find that there are old Purchase Orders on your […]

Read the Article

Start the Conversation

It’s our mission to help clients win. We’d love to talk to you about the right business solutions to help you achieve your goals.

Subscribe To Our Blog

Sign up to get periodic updates on the latest posts.

Thank you for subscribing!