Scheduled Payments in Dynamics GP

by | January 17, 2020 | Dynamics GP

Scheduled payments in Microsoft Dynamics GP is a great tool to use if you need to pay off an invoice over time such as setting up a payables invoice with a set payment schedule over five payments. This tool is not a largely used piece of GP but can be quite useful.

Enter Payables Invoice

Purchasing > Transactions > Transaction Entry

payables transaction entry

Create the Payment Schedule

Purchasing > Transactions > Scheduled Payments

payables scheduled payments entry

 

  1. When you open the scheduled payments window a default schedule number will appear, you can modify it if you want
  2. Enter a schedule description
  3. Select the original document number (this is the payables invoice you created)
  4. The schedule document date displays the date of the original document used to create this payment schedule
  5. The scheduled amount is amount of the original invoice, you can modify this if you only want to pay a portion of the invoice through scheduled payment. This amount will be used when calculating the amortization schedule
    • In your example, the original invoice is for $154,401.23, with payments due in five equal monthly installments.
    • The schedule amount is the amount that will go into the payables offset account
  6. Enter the scheduled interest rate and whether the interest if compound or simple (not applicable for this example).
    • Compound – Calculate interest on the initial principal and any accumulated unpaid interest
    • Simple – Calculate interest only on the initial principal
  7. Enter the number of payments that this schedule will be divided into. This number is used when calculating the amortization schedule
  8. Select the frequency of the payments for this schedule: semimonthly, monthly, quarterly, semiannual, or annual
  9. Click CALCULATE on the bottom right of the window and the system will calculate the Calculated Payment Amount which displays the payment amount that is calculated when the amortization schedule is created
  10. Enter the First Invoice Document Date which is the invoice date for the first scheduled payment invoice
  11. Enter the First Invoice Due Date which is the due date for the first scheduled payment invoice
  12. Enter the posting accounts:
    • Accounts Payable – Enter or select the account to be credited with the total schedule amount, not including interest, when the payment schedule is posted. The account will be debited with the scheduled payment amount, including principal and interest, when an individual payment is posted using the Post Payables Scheduled Payments window
    • Payables Offset – Enter or select the account to be debited with the total schedule amount, not including interest, when the payment schedule is posted. The account will be credited with the scheduled payment amount, not including interest, when an individual payment is posted using the Post Payables Scheduled Payments window
    • Interest Expense – Enter or select the account to be credited with the interest portion of the scheduled payment amount when an individual payment is posted using the Post Payables Scheduled Payments window. This account is not debited when you post a payment schedule.

Amortization Schedule

Purchasing > Transactions > Scheduled Payments > click Amortization

payables amortization schedule

If there is no interest, you can edit the due date and the payment amount for each line in the scrolling window.

  1. To edit the due date, you can either enter the date manually (MM/DD/YYYY) or click the calendar to select a date
  2. To modify the payment amount simply click the field and enter the new amount
    • Note: the total of all the lines must equal the schedule amount on the top right of the window otherwise you will receive an error message

Related Posts

0 Comments

Submit a Comment

Your email address will not be published. Required fields are marked *

Upcoming Events

october

07oct12:00 pm1:00 pmThe Three Paths to Business Central from Dynamics GP

08oct11:00 am12:00 pmConfab with Stoneridge - Livestream - The Vision and Strategy of Microsoft Business Systems

14oct10:00 am10:30 amThe Modern Manufacturer - Managing Complex Cost Modeling

14oct12:00 pm12:30 pmGenerating Custom Inspection or Process Forms

19octAll Day22Stoneridge Connect Fall 2020

22oct11:00 am12:00 pmConfab with Stoneridge - Livestream - Stoneridge Connect Recap

28oct10:00 am10:30 amThe Modern Manufacturer - Engineering Change Management: Introduction of NEW Functionality for Manufacturers Using Dynamics 365

november

11nov10:00 am10:30 amThe Modern Manufacturer - Tears and Trauma of MRP

About Stoneridge
Stoneridge Software is a unique Microsoft Gold Partner, with emphasis on partner. With specialties in Microsoft Dynamics 365, Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics GP and Microsoft Dynamics CRM, we focus on attracting the most knowledgeable experts in the field to our team, and prioritize delivering stellar solutions with maximum impact for your business. At Stoneridge, we are deeply committed to your results. Each engagement is met with a dedicated team, ready to provide thorough, tailored, and expert service. Based in Minnesota, we intentionally “step into your shoes,” wherever you are. We focus on what you care about, and develop trusting, long-term relationships with our clients.

Subscribe To Our Blog

Sign up to get periodic updates on the latest posts.

Thank you for subscribing!

X