AX 2012 R1 has expanded budgeting functionality, which has been moved to a transaction-based process via the budget register entry. Similarly to AX 2009, AX 2012 allows you to budget both at the main account level and the main account/financial dimension level. The financial dimensions that you have available to include in budget amounts are going to be dependent upon how you have your account structure/advanced rule configuration for the account structures that are being used for the legal entity’s Chart of Accounts that you are working in. It is important to note that financial dimensions that you have added to an account structure via the advanced rule logic are NOT available for budgeting. Please consider the following example:
Assume that you have a legal entity called CEU which is assigned to a Chart of Accounts called ‘Corporate’. The CEU legal entity that has the following financial dimensions that they’d like to use:
- SOUTH AMERICA
The ‘Corporate’ Chart of Accounts that is assigned to the CEU legal entity then has the following account structure configurations:
ACCOUNT STRUCTURE – BS
MAIN ACCOUNT (contains all Balance Sheet accounts)
ACCOUNT STRUCTURE – PL
MAIN ACCOUNT (contains all Profit/Loss accounts) – CONTINENTS – COUNTRIES
In this configuration, the CEU legal entity does not want to use financial dimensions for their balance sheet accounts. However, the CEU legal entity wants to use the financial dimensions of CONTINENTS and COUNTRIES so that the continent and country financial dimension gets passed into the postings against Profit-and-Loss account transactions in the CEU legal entity. Assume that in this configuration, the CEU legal entity also has an advanced rule aligned to the ACCOUNT STRUCTURE – PL account structure so that when COUNTRIES = USA, the dimension of STATES becomes available.
When this advanced rule is mapped to the ACCOUNT STRUCTURE – PL account structure to open up the STATES financial dimension when the USA COUNTRY is selected, the STATES financial dimension will not be available to use in budgeting because the STATES financial dimension is mapped to the account structure via an advanced rule. In our example, if you go to Budgeting | Setup | Dimensions for budgeting, the STATES financial dimension will NOT show up.
It is important to keep in mind from a planning/configuration standpoint that financial dimensions opened up via advanced rules on account structures will not be available for use in budgeting.