How to Integrate Power BI with Dynamics 365 for Operations

by | Updated December 18, 2017 | Dynamics 365 for Finance and Operations, Power Platform

This post will cover how to integrate your Dynamics 365 for Operations instance directly with Power BI (free version).

As the current deployment model for Dynamics AX is Azure-hosted, authenticating with Power BI does not need to involve any of the Power BI Gateways.  It does use a slightly different authentication method than Power BI with Dynamics NAV, or Power BI with Project Madeira, but we’ll cover those steps below.

Financial Performance

Power BI

 

Retail

Power BI

 

Prerequisites

  1. Dynamics AX (AX7) instance and login with permissions to read the OData feeds
  2. Office 365 Account with Power BI (free)

Note: It is acceptable for the login for Dynamics AX to be different from the login for Office 365 / Power BI.  In most live deployments these would be the same using the single sign-on feature, but it is not required.

 

Contents

Verify User Account to Dynamics AX

Verify Data Entities Are Accessible

Power BI Get Data – Connect to Dynamics AX

 

Verify User Account to Dynamics AX

  1. Use a web browser to log-in to your Dynamics AX instance.  (The URL should look something like [myinstance].cloudax.dynamics.com)
  2. You will be presented with a login for a username and password (this login will be used later in this process) and, once entered, will be brought to the Dynamics AX home page:

New Dynamics AX

 

Verify Data Entities Are Accessible

  1. In the same session, add /data/ to the base URL, the result should look like:   [myinstance].cloudax.dynamics.com/data/
  2. That should open an XML feed of different data entities available in your Dynamics AX instance.

In my case, IE downloaded the feed as a file and I opened it in notepad for demonstration purposes.  Note that this is not necessary other than to verify your account has appropriate permission to access the feed.

 Data Notepad

 

Power BI Get Data – Connect to Dynamics AX

With your Dynamics AX data service and authentication verified, you are ready to connect Power BI to Dynamics AX:

  1. Go to www.powerbi.com (sign-in with O365 credentials)
  2. Get Data > Services

Power BI with new Dynamics AX

  1. Search for Dynamics AX, click on either Financial Performance or Retail Performance (you can repeat this process to get both) and click Connect.

Power BI with the new Dynamics AX

  1. Environment URL, enter the base URL (without /data/ at the end), i.e.: [myinstance].cloudax.dynamics.com and click Next

Connect to Microsoft Dynamics AX Retail channel performance

  1. After clicking next this will ask for an Authentication Method.  Choose “oAuth2”, and click Sign in.  This will open a new login page to sign into your Dynamics AX instance.

Connect to Microsoft Dynamics AX Retail Channel Performance

  1. Fill in the Username, Password and click Sign In.  (Login is the same as what you use to login to Dynamics AX, which may be different than your Power BI login.)

Power BI login Office 365

Once authenticated, Power BI will start importing and set up your dashboard.

Importing data in Power BI

Data successfully imported in Power Bi

Once imported, your Dynamics AX dashboard will be accessible on Power BI.

Power BI in new Dynamics AX

Enjoy!

For More Information

https://ax.help.dynamics.com/en/wiki/powerbi-integration-in-ax7/

https://ax.help.dynamics.com/en/wiki/how-to-create-a-powerbi-report-using-ax-data/

https://powerbi.microsoft.com/en-us/blog/explore-your-dynamics-ax-data-with-power-bi/

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