Limitations to Using the Number Sequence Wizard in AX 2012

By Andrew Passanante | October 2, 2013

Limitations to using the number sequence wizard in ax 2012

One of the key components of getting a new company ready to go in AX 2012 is setting up the number sequences.  Number sequences are used to generate readable, unique identifiers for master data records and transaction records that require them.  In AX 2012 the transactions that require them are referred to as references.

When you use the Wizard to set up the number sequences for your new company, you will likely run into issues with duplicate numbers when you are entering transactions into AX 2012, unless you take the appropriate actions during setup.  For example, after you have set up the number sequences from the Organization administration>Common>Number sequences>Number sequences list page using the Wizard, go into the Accounts payable parameters form and right click on the Number sequence code that corresponds to the Invoice voucher Reference and select View details.

 

Accounts payable>Setup>Accounts payable parameters>Number sequences

Limitations to Using the Number Sequence Wizard in AX 2012

 

This brings up the Number sequence form specific to the Invoice voucher reference.  Open the Segments fast tab and take a look at the Format:

Number sequence in AX 2012

 

Go back into the Accounts payable parameters and right click on the Number sequence code that corresponds to the Payment voucher Reference and select View details.

View Details

 

This brings up the Number sequence form specific to the Payment voucher reference.  Open the Segments fast tab and take a look at the Format.  If you compare the format of the Payment voucher number sequence and the Invoice voucher number sequence you’ll notice they are exactly the same.

Number sequence in AX

 

Issue:

If you leave the number sequences the same you will have issues when creating voucher transactions.  In this example, when you create your first Invoice journal and post it, the system will assign an invoice voucher of 100-000000001 based on the number sequence setup by the Wizard.  Then, when you create a payment journal and try to generate payment you will receive an error message telling you voucher 100-000000001 has already been used.  This is because the Wizard sets up these vouchers with the exact same number sequences.

Solution:

To avoid this issue you will need to go into the Accounts payables parameters and find all references that the Wizard has setup with duplicate number sequences and change the format, so they are unique.  This issue is not isolated to the Accounts Payable module, so be sure to take a look at the number sequences in all modules after using the Wizard.

Andrew

Related Posts

Recommended Reading:

Managing Your Business Through Uncertain Times Using Dynamics 365 Finance and Operations

  Dynamics 365 Finance and Operations (F&O) can help you make informed decisions on how to move your business forward. […]

Read the Article
5.13.22 Power Platform

Using Power BI Object Level Security

  The following article will demonstrate how to use Power BI Object Level Security to disable column data based on […]

Read the Article
5.12.22 Dynamics CRM

How to Use the Stoneridge Support Portal

Stoneridge Software’s support portal is an intuitive and useful function that makes it easy for you to access resources to […]

Read the Article
5.6.22 Dynamics GP

Dynamics GP Transaction Removal: Purchase Orders

  Are you having performance issues with Purchase Orders?  Do you find that there are old Purchase Orders on your […]

Read the Article
5.5.22 Dynamics GP

The Real Story about the Long-Term Future of Dynamics GP Support

I’ve seen a number of people put forward comment that Dynamics GP is going away and you have to get […]

Read the Article

New Features in Dynamics 365 Business Central 2022 Wave 1 Release – Financial Enhancements

The Dynamics 365 Businses Central 2022 Wave 1 Release has a lot of new and exciting features to help your […]

Read the Article
4.29.22 Dynamics GP

Dynamics GP Transaction Removals: Bank Reconciliation

  This is part 2 of a 3 part series on Dynamics GP Transaction Removals. These quick tips will hopefully […]

Read the Article
4.28.22 Dynamics GP

Uncommonly Used Features – Integrate Purchasing and Payables to Fixed Assets in Dynamics GP

Being able to integrate Purchasing and Payables to Fixed Assets in Dynamics GP will help you create visibility for your […]

Read the Article

New Features in the Dynamics 365 Business Central 2022 Wave 1 Release – Ease-of-Use Features

  There are many new features in the Dynamics 365 Business Central 2022 Wave 1 Release to get excited about! […]

Read the Article

Start the Conversation

It’s our mission to help clients win. We’d love to talk to you about the right business solutions to help you achieve your goals.

Subscribe To Our Blog

Sign up to get periodic updates on the latest posts.

Thank you for subscribing!

X