Procurement Categories – Where is the Item Model Group?

By Tom Branca | March 13, 2013

Dimension error – when posting a project hours journal in ax

Back in my AX support days at Microsoft, which seems like a decade ago (1.5 months ago) I was repeatedly asked the question:  Can you post the packing slip in ledger, for procurement categories on purchase orders?

The answer to this question is “Yes, you can!” But, it’s not in the same location as die-hard AX users are used to from previous versions.

Procurement Categories are new to AX 2012 and have a little different setup as they don’t use item model groups.  There is actually a purchasing policy that you can setup which partially replaces the functionality of the item model group.

The purchasing policy is found at:  Procurement and Sourcing > Setup > Policies > Purchasing Policy.

This policy contains rules that can be setup at the Legal Entity level or at an Organization level (See About Organizations and Organizational Hierarchies in the AX Help for more info on Org Hierarchies).  In my case, I have a policy setup for the LE that I’m using (CEU). One of the rules in this policy is labled Category Policy Rules. If I create a new policy rule for this section, I can see that I can add lines for all my different procurement categories as seen in figure 1.

 

Category Policy Rule

Figure1: Category Policy Rule

The field we’re focused on is the Accrue purchase expense on receipt. Marking this field enables you to post to the ledger on purchase order receipt for the specific procurement category.

There are three other fields that pertain to purchase orders on this rule:

Category Matching Policy:  You can setup the default matching policy for the procurement category.

Receiving Requirements:  Force a physical update before you can financially update a receipt.

Deduction Requirements:  Force a physical update before you can financially update an issue.

When I post the packing slip for a procurement category it hits the Purchase expenditure, un-invoiced and the Purchase, accrual posting types as seen in figure2.

 

Packing slip voucher

Figure2: Packing Slip Voucher

 

Another commonly asked question is:  Procurement categories don’t have an item group setup against them, so how do you specify the ledger posting?

If you navigate to Inventory and Warehouse Management > Setup > Posting > Posting we can find both of the posting types for my packing slip voucher.  You can add an item code of type:  Category and then the Category Relation field will become active. Once the category relation field is active, you can specify a specific category the ledger account will be enforced against.  In figure3, you can see that I’ve add a new ledger account for my phone procurement category under the Purchase expenditure, un-invoiced posting type.

Posting

I hope this helps!

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