How to Post Negative Inventory in D365 Business Central

By Chris Carrigee | February 28, 2020

Negative Inventory isn’t something that exists in real life. I can’t have -1 bottles or shoes. You either have none, one, or more of anything. But, there are times in a digital system, intended to model the real world, where these conditions may become necessary until such a time as they can be corrected. In other words, you don’t want your system to stop you from shipping something because of a data entry error. But you would certainly want to clean it up as soon as possible. Definitely, before your auditor comes knocking to check your books.

Negative inventory can adversely affect your Cost of Goods, inventory costing, and cause confusion in your order entry and warehouse personnel.

So, although this is not advisable, it is possible to post transactions in Dynamics 365 Business Central (formerly, Microsoft Dynamics NAV, or Navision) that take your inventory negative.

Let’s say in your old system, warehouse shipped the wrong lot number on an order (e.g. Lot 1002 instead of 1020) and when the next order comes in, they’re shipping the “same” lot (1020), and you have to take that Lot No. negative to keep in balance with your G/L, and now you’re bringing this into Business Central (BC).

Well, if you need to do this, here are a few things to keep in mind:

  • Check the Inventory Setup (General FastTab) to make sure that Prevent Negative Inventory is not checked.

  • Check the Item Card under the Inventory Fast Tab for each applicable item, and make sure Prevent Negative Inventory is not checked.

 

  1. No matter what the settings are, if you are tracking serials or lots for this Item you cannot have a negative quantity.
  2. No matter what the settings are, you can’t go negative if you are posting in Bins.

So, with all that set up, you can now create Journals or Sales Orders that take your inventory negative. Just make sure there’s no Bin Code (and if your Locations have Bin Code mandatory set up, then use no location), and post away, keeping in mind to make the necessary corrections via an Item or Physical Inventory Journal.

Related Posts

Recommended Reading:

Manage U.S. Use Tax on Purchase Orders in Dynamics 365 Finance and Operations

  Managing sales tax requirements on your business purchase can be complicated, but Dynamics 365 Finance and Operations can help […]

Read the Article
5.19.22 Dynamics CRM

How to Write a Great Support Ticket in the Stoneridge Support Portal

Submitting a support ticket through the Stoneridge Support Portal is a quick and effective way to get assistance for any […]

Read the Article

Managing Your Business Through Uncertain Times Using Dynamics 365 Finance and Operations

  Dynamics 365 Finance and Operations (F&O) can help you make informed decisions on how to move your business forward. […]

Read the Article
5.13.22 Power Platform

Using Power BI Object Level Security

  The following article will demonstrate how to use Power BI Object Level Security to disable column data based on […]

Read the Article
5.12.22 Dynamics CRM

How to Use the Stoneridge Support Portal

Stoneridge Software’s support portal is an intuitive and useful function that makes it easy for you to access resources to […]

Read the Article
5.6.22 Dynamics GP

Dynamics GP Transaction Removal: Purchase Orders

  Are you having performance issues with Purchase Orders?  Do you find that there are old Purchase Orders on your […]

Read the Article
5.5.22 Dynamics GP

The Real Story about the Long-Term Future of Dynamics GP Support

I’ve seen a number of people put forward comment that Dynamics GP is going away and you have to get […]

Read the Article

New Features in Dynamics 365 Business Central 2022 Wave 1 Release – Financial Enhancements

The Dynamics 365 Businses Central 2022 Wave 1 Release has a lot of new and exciting features to help your […]

Read the Article
4.29.22 Dynamics GP

Dynamics GP Transaction Removals: Bank Reconciliation

  This is part 2 of a 3 part series on Dynamics GP Transaction Removals. These quick tips will hopefully […]

Read the Article

Start the Conversation

It’s our mission to help clients win. We’d love to talk to you about the right business solutions to help you achieve your goals.

Subscribe To Our Blog

Sign up to get periodic updates on the latest posts.

Thank you for subscribing!

X