Microsoft Outlook Tips and Tricks – Part Two

By Stoneridge Team | August 7, 2020

In this two-part series we will take a look 10 useful tips and tricks when using Microsoft Outlook.

Missed part one? Don't worry! You can view it here.

Tip Number Six

Change how your Outlook Window looks. Click on View in the upper toolbar. This will open a menu that gives you several options for how you view your outlook.

outlook tip 6

  • Click on Change View and you can switch between compact, single, preview etc.
  • Click on View Settings and you can change what columns you see in outlook or reset to factory default.
  • Click on Show as Conversations to view your email grouped by conversations.
  • Click on Reading Pane to determine where you want your reading pane to show (right side, bottom, etc)

Tip Number Seven

Delay Delivery

Sometimes you want to send a colleague an email while they are on vacation, but you do not want them to receive it until they return to the office. Type your email as you normally would, and then click on options and delay delivery. Choose your date and set it to Do not deliver before.

outlook tip 7

Tip Number Eight

Add items to our Quick Access ToolBar

Click on the customize quick access toolbar icon.

outlook tip 8

Here you can choose from a short drop-down list or you can click on More Commands and choose from a full list.

Simply choose the command you would like on your quick access toolbar and click add.

outlook tip 8a

I chose Print and now it shows in my quick access toolbar.

outlook tip 8b

Tip Number Nine

Do you find you are always searching for an email from a specific person? Creating your own personalized search folders can help. Click on Folder in your menu bar and then click New Search Folder.

outlook tip 9

Here you get to choose your criteria.

outlook tip 9a

I will choose Mail from Specific people – you can choose from a distribution list or individual persons.

outlook tip 9b

I can choose a group and this will now show in my search folders in my outlook.

outlook tip 9c

Tip Number Ten

Have you ever wanted to send out an email to a group of people, but you do not want the replies to come to you? Create a new email and click on Options and Direct Replies. Here you can change where you want your replies to be sent.

outlook tip 10


Please reach out to our Microsoft 365 support team! We are happy to assist you.

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